Privacy policy

These personal data protection guidelines describe our personal data processing procedures and also offer information about the way you can exercise your rights concerning the updating, accessing, administration, export and erasure of personal data. GEFOS a.s. undertook to securely process personal data and to comply with valid acts on personal data protection. We have introduced the relevant technical and organisational measures to protect your personal data from loss or unlawful access. The number of persons with access to your personal data is limited. Only authorised persons at our company that need to process your personal data in accordance with the purposes stated below have access. There is no automatic decision-making during personal data processing.

How We Administer Your Personal Data

Compliance with our contractual obligations to your company, for example sending price offers, administering orders, providing products and services to your company, invoicing your company, responding to your requests, etc.

How we obtain your personal data

We obtain personal data from you when you register at our website, provide our company’s representatives with a business card or if we obtain data from your company’s representatives.

Personal data categories that are the subject of processing

Identification and contact details, information about your use of our products and services and performance of contracts (contractual details).

Purpose of personal data processing

Compliance with our contractual obligations to your company, for example sending offers, administering orders, providing products and services to your company, invoicing your company, responding to your requests, etc.

Legal grounds for processing

Personal data processing takes place based on a legitimate interest of GEFOS a.s. in accordance with the aforementioned purposes. We use your personal data to perform our contractual obligations to your company. Personal data is processed directly by GEFOS a.s., where we provide a guarantee for the security of your data.

Categories of personal data recipients

We will share your personal data to the necessary extent with our business partners, who provide products and services necessary for us to perform our contractual obligations. The other recipients will include governmental authorities, as a part of the performance of statutory duties stipulated by the relevant legal regulations.

Period of personal data storage

We store your personal data for the duration of a commercial relationship and also in accordance with the periods stated in the relevant contracts or in the relevant legal regulations, for the time necessary to ensure rights and duties resulting from the obligation relationship and the relevant legal regulations.

Marketing

How we obtain your personal data

We obtain personal data from you when you register at our website (for example by completing a registration form), provide our company’s representatives with a business card or if we obtain data from your company’s representatives. Another form of obtaining data could be telephone or e-mail contact. Personal data can also be obtained through third parties, in the event that you registered for participation in the event of another provider who obtained consent from you to personal data processing for marketing purposes with the authorisation to provide your data to interested parties.

Personal data categories that are the subject of processing

Identification and contact details, information about your use of our products and services and performance of contracts (transaction details).

Purpose of personal data processing

We inform you by e-mail, telephone, post or in person about our products, services, publications and events that we think could interest your company, for the purpose of negotiating about a contractual relationship.

Legal grounds for processing

Unless we expressly request consent to the processing of your personal data, data processing takes place based on the legitimate interest of GEFOS a.s. in accordance with marketing communications for the purposes of preparing a contract. Personal data is processed directly by GEFOS a.s., where we provide a guarantee for the security of your data. For direct marketing purposes we use e-mails offering our products, services and related news, training sessions and events. In the event that you do not want to continue to receive such informative e-mails, you can unsubscribe in accordance with the instructions located at the bottom of an e-mail message. You are also entitled to object to personal data processing, by sending an e-mail to obchod@gefos.cz. In the event that you rescind your consent, which you can do at any time by telephone or in writing using the contact details stated at the bottom of this document, or you unsubscribe from news, we will retain your personal data to the necessary extent with the “do not contact” parameter.

Categories of personal data recipients

We will share your personal data to the necessary extent with our business partners, who provide products and services necessary for us to perform our contractual obligations. The other recipients will include governmental authorities, as a part of the performance of statutory duties stipulated by the relevant legal regulations.

Period of personal data storage

We store your data for direct marketing purposes until you unsubscribe.

Handover of Personal Data to Third Countries

Personal data are handed over to third countries or international organisations in the event of the existence of a contractual relationship with a client based outside the European Union for which we perform activities linked to the provision of surveying services. GEFOS a.s. informs a client of the name of the person handling an order, the telephone contact details and the e-mail address. In the event of sale and service of surveying equipment, we do not hand over personal data to third countries.

What rights do you have in connection with the processing of your personal data?

You have the right to request from us:

• Information about what personal data are processed and to request a copy of such data;
• Access to such data and to have them updated or rectified, to object to processing or request a restriction on processing;
• Erasure of such personal data;
• Actions related to the right to data portability (i.e. the right to obtain personal data that you provided to us in a structured, ordinarily-used and machine-readable format);
• To submit a complaint to the supervisory authority, which is the Office for Personal Data Protection, registered office: Pplk. Sochora 27, 170 00 Prague 7, Czech Republic, www.uoou.cz.

Where can you contact us?

You can claim your rights and put questions or comments to us by telephone, by calling 284 007 044, by e-mail sent to gefos@gefos.cz or in writing using the correspondence address GEFOS a.s., Kundratka 17, Prague 8, post code: 180 82.

These personal data protection guidelines are valid from 24 May 2018.